Registration are NOW OPEN

Presenter registrations

All presenters will be required to pay the relevant registration fee to present at OSS (and to meet their own travel and/or accommodation costs if attending in-person) 

To view the registration fees for presenters - please click here.

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Thank you to all the presenters for the upcoming OSS 2021.  We are looking forward to having you share your work at the symposium. 

Presenting In-Person

Music

Due to live streaming please do not use music that requires copyright permission, this may cause the stream to cease due to copyright infringement.

PowerPoint Presentations

Please bring your presentation on a USB and ensure you hand it over to the AV tech at the Speaker Prep located at the registration desk. Please use powerpoint template provided.
All screens are setup for 16:9 widescreen

Presentations on website

Your presentation will be uploaded to OSS website after your presentation, should you not wish this to happen please advise the AV tech at the time you hand over presentation.  This is also a good time to provide an alternative PowerPoint (ie without photos if not allowed) for the website.
Some sessions will be recorded and made available on the platform after the symposium.

Room setups

All rooms with have a lectern with microphone, projector, screen with a laptop for PowerPoint presentations & remote mouse.  Room layout will either be cabaret seating or theatre style seating.

If you require other audio visual requirements such as internet, or bringing your own computer, using a different software programme etc, please send details to before Tuesday 8th September. 

Photocopying

There is NO onsite photocopier, please bring your own copies of anything you may need 

Chairpersons

Each session has a chairperson allocated. We recommend the you are in your room at least 10mins before your presentation to meet your assigned chairperson. They will assist with keeping you to time.

Workshops

Please check the programme to be sure what length of workshop you are running.

Please bring the equipment you will need to run your workshop – but if you forget anything, our staff at conference registration will have a few supplies. We cannot say exactly how many people will attend workshops.

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Click here for tips for virtual presenting 

Click here for using Zoom for pre-recording

Pre-recording & Live-Streaming

Pre-recording 

If you are presenting a: 12mins plus 3mins Q&A and/or 30mins session
You must provide a pre-recording of your presentation.

All pre-records must be sent to the dropbox link provided before 5pm Monday 28th February (NZ GMT) 


Pre-recording - below are recommended formats and tips:

  • Video format: 1080p (1920 x 1080), 16:9 ratio, landscape
  • Preferred format is MP4 (vimeo also accepts MOV, WMV, AVI and FLV.
  • Video camera device should be on a tripod or stand for a stable shot.
  • Camera should be positioned at head height to the presenter.
  • Presenter should be positioned within the frame, head and shoulders or upper body if their hands are used to reinforce the message.
  • Consider the colour of the clothes you wear
  • Use a good quality microphone, use a headset mic if the camera mic is poor quality.
  • Avoid recording in locations where there is a lot of background noise.
  • Ensure good even front lighting on your face.
  • Avoid lighting that produces shadows on your face.
  • Minimise any light that is behind the presenter such as daylight from windows.
  • Check items around you are appropriate and tidy for the recording.
  • Recommend using large font for text, bullet points, pictures preferred.
  • Must be available New Zealand times for Q&A chat

Live-Streaming

Live-streaming - below are recommended formats and tips: 

  • Video camera device should be on a tripod or stand for a stable shot.
  • Camera should be positioned at head height to the presenter.
  • Presenter should be positioned within the frame, head and shoulders or upper body if their hands are used to reinforce the message.
  • Use a good quality microphone, use a headset mic if the camera mic is poor quality.
  • Avoid recording in locations where there is a lot of background noise.
  • Ensure good even front lighting on your face.
  • Avoid lighting that produces shadows on your face.
  • Minimise any light that is behind the presenter such as daylight from windows.
  • Check items around you are appropriate and tidy for the recording.
  • Powerpoint slides – we recommend using large font for text, bullet points, pictures preferred.  16:9 widescreen
  • Must have excellent internet, camera and microphone access
  • Must be available – New Zealand times

Music

Due to live streaming please do not use music that requires copyright permission, this may cause the stream to cease due to copyright infringement.

PowerPoint Presentations

All screens are setup for 16:9 widescreen, landscape 

Presentations on website

Your presentation will be uploaded to OSS website / Symposium platform after the symposium

Slides

Recommend using large font for text, bullet points, pictures preferred.  (16:9 widescreen, landscape)

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Poster Presenting In-Person

Size of poster

AO, portrait 

Setup / Pack up

Please have your poster setup up between 8am – 11am Tuesday 9th November. Poster boards will be located in the exhibition area.

Please remove items between 1.30pm - 2pm Thursday 11th November.

Duration of poster session

The poster session will be held during the breaks on Tuesday, Wednesday and Thursday of OSS2021. You will be allocated one day to be by your poster.

Space provided for poster

Poster boards are free standing boards, size of 2m high by 1m wide.  (portrait style).  Given the space restrictions computers/monitors or small tables in front of the poster boards cannot be used.  Should you have flyers we recommend bringing brochure holders that can be part of your poster display that go on the poster board or you can hand them out.   (brochure holders may be hired, plse contact for details) 

What to bring

As well as your poster, bring velcro or pins to attach the poster.   Brochure holders for flyers or business cards, or you can hand these out.  (or ensure you pre order you brochure holder). 

What to expect during the posters presentations

Please remain by your poster ready to discuss your work.  Delegates are invited to talk to those presenting work of interest to them.  When in a conversation with someone, others may also be interested, please be aware of and welcome others who may also maybe interested and have questions about your work. 

Tips for posters

Design - posters should be visually appealing
Readable – fonts are big enough from a distance
Understandable – the big picture, minimise jargon
Logically organised – creates the story and uncluttered
To the point – highlight the important components
Colourful – use of colourful text and/or photos
Visually engaging – attracted with large, clear graphs, photos or other images
Conversational in nature – text is framed in a language that is appropriate for a walking, interested reader Handouts may be useful for reference, further details, and contact information.

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Poster - Electronic Poster

Electronic poster – 1 powerpoint slide 16:9 ratio (landscape)

(Title, author information, including email address for questions, Please this Template)

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